Struggling to turn a profit on small, customized print jobs? You’re not alone. Tight deadlines, rising costs, and the pressure to deliver... Sound familiar? Often, these are the elements that make...
Did you know that 90% of companies don't track their overall printing costs, although it costs about 1-10% of their revenue?
Print management inefficiencies can build up and impact organizations in the long run.
That's why businesses need to be vigilant and take measures to minimize them before they impair productivity.
For print business leaders, owners and managers are under increasing pressure from rising costs of raw materials, skilled labour shortages, and client expectations for faster turnarounds - all squeezing profit margins.
However, print businesses often overlook one of the most significant drains on profitability: operational inefficiencies in print management.
For many, outdated processes lead to excessive wastage, costly delays, and lost business opportunities.
Contents
- Common inefficiencies in print management
- Reducing cost overruns: Effective strategies
- Looking for an upgrade? We’ve got you covered
Common inefficiencies in print management
Businesses like yours need to carefully analyze inefficiencies to effectively minimize them. Let's look at some common inefficiencies and what they cost businesses.
1. Increased wastages
One of the most common inefficiencies that poor print management enables is wastage. Inefficient print management can lead to inaccuracies and improper allocations, which waste resources and consumables. Businesses need to implement and enforce comprehensive policies that enable optimum usage of resources.
Unless stringent measures are taken, these wastages will continue to grow.
2. Higher operational costs
Print management inefficiencies contribute significantly to an increase in operational costs. These inefficiencies build up over time, raising operational costs and impacting businesses in every way. Businesses must examine their operations to understand how these inefficiencies occur and reshape processes to ensure cost-effective print management.
3. Lack of visibility
One of the main challenges in print management is understanding the source of the expenses. A clear understanding of supply needs, maintenance requirements and other related costs is essential. With detailed insights, it becomes easier for businesses to identify areas that could use improvement.
Print management strategy must incorporate windows into the print infrastructure to minimize inefficiencies.
4. Environmental impact
Businesses need to prioritize minimizing their carbon footprint. Not only does this reduce the business' impact on the environment, but also the overall operational costs. Choosing energy-efficient equipment or enforcing conscious practices can go a long way in minimizing the carbon footprint.
Reducing cost overruns: Effective strategies
You should also constantly monitor cost overruns and work towards minimising them before they adversely affect productivity. So, how do we ensure cost-effective print management?
- Audit inefficiencies: Knowing the issues that lead to overruns is essential to reduce them. A comprehensive print audit uncovers inefficiencies and their causes, giving businesses a better understanding of why these issues occur. Identifying patterns and problem areas by leveraging print management software provides a more in-depth knowledge of the underlying issues. Armed with these insights, businesses can make informed decisions to minimize inefficiencies.
- Upgrading the equipment: While upgrading legacy equipment can be comparatively more expensive and time-consuming, it’s an investment repaid many times over. Legacy equipment is prone to breakdowns, comparatively less scalable and energy-inefficient, increasing operational costs. Taking stock of the equipment and upgrading to modern, energy-efficient and multifunctional devices that integrate seamlessly with others combats inefficiencies and unnecessary downtime.
- Leveraging print management software: Businesses can monitor, analyze and optimize print operations with print management software. Designed to help businesses like yours optimize their print management, the right software ensures transparency, offers intuitive insights and improves control over operations.
For instance, when Imprint Group needed greater resource and cost efficiency, which required a clear, daily view of their operations, they reached out to us. While exploring possibilities together, they realized the ePS Midmarket Print Suite met all their needs. Now, technology drives their processes, making them more seamless, accurate, automated and faster than ever.
Reducing cost overruns caused by print management inefficiencies can seem daunting. But with the right resources and effective upgrades, your business can minimize it, making processes seamless and efficient.
Looking for an upgrade? We’ve got you covered
The right upgrade can make all the difference to your operations. That's especially true when it comes to print management efficiencies. Our experts are always happy to dive into the details and suggest solutions that fit your needs perfectly.
